Software, technology and services to manage and support event attendees, delegates, guests, speakers, sponsors and exhibitors, both on-site and over the Internet.

We combine state of the art software with real world hands on event management and marketing experience.

Please take a minute to read this page – it will tell you virtually everything you need to decide if we are worth talking to. 

We give you powerful, flexible and easy to use software to manage your event efficiently from start to finish.  We are not an AV company, we don’t supply lighting, audio or staging but we do work closely with them.

Congress, is probably the most flexible event management and delivery platform for live, on-site, multi-channel and hybrid events.

Use Congress to send invitations, register people on-line, sell tickets, check-in delegates,  badge printing,  exhibitor lead tracking, automatically capture extensive analytics and visitor activity both on-site and on-line, securely livestream seminars to some or all of your registered delegates, in-built messaging with text, video and audio calls between delegates and sponsors, online chat, surveys and polls, on-site and virtual post session satisfaction surveys among many other features.

Most importantly there are lots of ways for delegates to interact with each other and your sponsors including targeted messages and in-line advertisements during and after the livestreamed sessions.

Increase your sponsors ROI by helping your exhibitors, sponsors and speakers interact with delegates before, during and after the event. Congress gives your sponsors many opportunities to engage with delegates both on the day and either side of the main event. Some of the ideas we support include personalised messages to delegates based on their interests and profile, arranging one to one meetings in-person or via the built in conference call tools, impromptu round table discussions and talk to the expert sessions, targeted adverts and in-line messaging during livestreams.

A popular feature with both sponsors and delegates is the Real Time Q&A which allows the speaker or their support team to engage with delegates in real-time while the speaker is still presenting. Typically this is used to arrange timed one to one meeting with the speaker while the delegate is still interested.

Corporate Hospitality and other invitation driven events like product launches and sales conferences use the Guest Management System to manage these complex events. Your staff request tickets with as simple or complex a process to match your companies compliance and approval rules. You can easily allocate tickets so your sales teams manage their own invitations, sending them by email or post. Guests can register on-line or by telephone. Manage every aspect of guests, their partners and +1’s, accommodation, transport, food and seating plans. Ensuring that every communication and touch point uses your branding at every opportunity.

In short the GMS has everything you need to manage any invitation based event from a simple dinner through to thousands of invitations to an international PGA Golf Tournament, major sponsorship at Wimbledon or a a whole season of Premier League football sponsorship.

The Virtual Conference Company provides administration and delivery services including the world class eVentBackOffice service that helps your team when they are stretched.

GET MORE FROM YOUR EVENTS

The Virtual Conference Company is our team of event producers, administrators and technicians.

They plan, organise and deliver cost effectively the interactive and virtual parts of your events using software and video to get your message to as wide an audience as possible.

Nearly anything can be delivered as an interactive virtual event including conferences, exhibitions, AGM’s,, new product launches, sales and dealer conferences, company announcements, sales webinars, meet the experts, product demonstrations, awards ceremonies and graduation ceremonies.

Working alongside your conventional event professionals we help create the virtual experience that supports and complements your on-site event.

Some people call this a hybrid event – we call it the multi-channel event experience

Using our techniques and platforms extends the reach and life of your event. Connect with delegates who can’t or won’t travel. Your event has more value to sponsors and delegates alike if some of it remains available for longer. This in turn creates a better ROI for your sponsors as it becomes part of a long tail marketing exercise rather than just a one off event.

F A Q

The team at Xitagy and The Virtual Conference Company are always happy to pass on our real world experience. Find the answer to your question in our FAQ section or just give us a call on +44 (0)1663 308 250.