Event Delivery & Management Software

Software and services to manage event attendees, delegates, guests, speakers, sponsors and exhibitors on-site and over the Internet.

We combine state of the art software with real world hands on event management experience.

Please take a minute to read this page – it will help you decide if we are worth talking to. 

We give you powerful, flexible and easy to use software to manage your event efficiently from start to finish.  

Congress is probably the most flexible conference and exhibition management and delivery platform for live, on-site, multi-channel and hybrid events.

Congress can be used to send invitations, register people on-line, sell tickets, check-in delegates,  badge printing,  exhibitor lead tracking, automatically capture extensive analytics and visitor activity both on-site and on-line, securely livestream seminars to some or all of your registered delegates, in-built messaging with text, video and audio calls between delegates and sponsors, online chat, surveys and polls, on-site and virtual post session satisfaction surveys among many other features.

Branding is vital in today’s market for you as an organiser and your sponsors. Congress gives you amazing freedom to brand as and how you want.

Delegates have lots of opportunitoes to interact with each other and your sponsors including targeted messages and in-line advertisements during and after the livestreamed sessions.

Increase your sponsors ROI by helping your exhibitors, sponsors and speakers interact with delegates before, during and after the event. Congress gives your sponsors many opportunities to engage with delegates on the day and either side of the main event. Some of the ideas we support include personalised messages to delegates based on their interests and profile, arranging one to one meetings in-person or via the built in conference call tools, impromptu round table discussions and talk to the expert sessions, targeted adverts and in-line messaging during livestreams.

Sponsors and delegates love the Real Time Q&A which allows the speaker or their support team to engage with delegates in real-time while the speaker is still presenting. Delegates can use this live in the hall or virtually while watching at work. Many sponsors use Real Time Q&A to arrange timed one to one meetings later that day in the hall with the speaker or other product specialist.

Corporate Hospitality and other invitation driven events like product launches and sales conferences use the Guest Management System to manage their complex events. Your staff request tickets with as simple or complex a process to match your companies compliance and approval rules. You can easily allocate tickets so your sales teams manage their own invitations, sending them by email or post. Guests can register on-line or by telephone. Manage every aspect of guests, their partners and +1’s, accommodation, transport, food and seating plans. Ensuring that every communication and touch point uses your branding at every opportunity.

In short the GMS has everything you need to manage any invitation based event from a simple dinner through to thousands of invitations to an international PGA Golf Tournament, major sponsorship at Wimbledon or a a whole season of Premier League football sponsorship.

The Virtual Conference Company provides administration and delivery services including the world class eVentBackOffice service that helps your team when they are stretched.

WE WORK WITH…

EVENT AGENCIES

Save time
Lower your costs
Impress your clients
Reduce your risk
Learn new skills

CONFERENCE PROMOTERS

Achieve better visibility
Increase your profit margins
Improve your sponsorship revenue
Receive end-to-end support
Improve your sponsors’ ROI

EXHIBITORS

Engage with more delegates
Increase your ROI and KPI’s
Faster presentation production
Close the gap between you and the delegates

WE CAN HELP YOU

We are a team with experience and enthusiasm for events.

This includes; software development and support, Internet technology, promoting and running events, live theatre, music, script writing, website development, graphic design, marketing, promotional videos, advertisements, documentary making, pre and post video production, real-time streaming, presenting in-person and live-to-camera.

In short, we can solve most (if not all!) of your conference and exhibition technology needs.

GET IN TOUCH to discuss your requirements, and together we can make your event a reality.

GET MORE FROM YOUR EVENTS

The Virtual Conference Company is our team of event producers, administrators and technicians.

They plan, organise and deliver cost effectively the interactive and virtual parts of your events using software and video to get your message to as wide an audience as possible.

Nearly anything can be delivered as an interactive virtual event including conferences, exhibitions, AGM’s,, new product launches, sales and dealer conferences, company announcements, sales webinars, meet the experts, product demonstrations, awards ceremonies and graduation ceremonies.

Working alongside your conventional event professionals we help create the virtual experience that supports and complements your on-site event.

Some people call this a hybrid event – we call it the multi-channel event experience

Using our techniques and platforms extends the reach and life of your event. Connect with delegates who can’t or won’t travel. Your event has more value to sponsors and delegates alike if some of it remains available for longer. This in turn creates a better ROI for your sponsors as it becomes part of a long tail marketing exercise rather than just a one off event.

F A Q

The team at Xitagy and The Virtual Conference Company are always happy to pass on our real world experience. Find the answer to your question in our FAQ section or just give us a call on +44 (0)1663 308 250.

SOME OF THE PEOPLE WE’VE WORKED WITH