Software and services to manage event attendees, delegates, guests, speakers, sponsors and exhibitors on-site and over the Internet.

We combine state of the art software with real world hands on management experience of conferences, exhibitions, corporate hospitality and awards programmes.

Please take a minute to read this section- it will help you decide if we are worth talking to. 

You get powerful, flexible and easy to use software to manage your event efficiently from start to finish.

Award Programme Manager is probably the most flexible, powerful yet easy to use software to manage nominations, entries and ceremony seat sales.

Congress is an extremly flexible conference and exhibition management and delivery platform for live, on-site, multi-channel and hybrid events.

Congress can be used to send invitations, register people on-line, sell tickets, check-in delegates,  badge printing,  exhibitor lead tracking, automatically capture extensive analytics and visitor activity both on-site and on-line, securely livestream seminars to some or all of your registered delegates, in-built messaging with text, video and audio calls between delegates and sponsors, online chat, surveys and polls, on-site and virtual post session satisfaction surveys among many other features.

Branding is vital in today’s market for you as an organiser and your sponsors. Congress gives you amazing freedom to brand in virtually any way you want.

Delegates have lots of opportunites to interact with each other and your sponsors including targeted messages and interactive advertisements during and after the livestreamed sessions.

Increase your sponsors ROI by helping your exhibitors, sponsors and speakers interact with delegates before, during and after the event. Congress gives your sponsors many opportunities to engage with delegates on the day and either side of the main event. Some of the ideas we support include personalised messages to delegates based on their interests and profile, arranging one to one meetings in-person or via the built in conference call tools, impromptu round table discussions and talk to the expert sessions, targeted adverts and in-line messaging during livestreams.

Sponsors and delegates love the Real Time Q&A which allows the speaker or their support team to engage with delegates in real-time while the speaker is still presenting. Delegates can use this live in the hall or virtually while watching at work. Many sponsors use Real Time Q&A to arrange timed one to one meetings later that day in the hall with the speaker or other product specialist.

Corporate Hospitality and other invitation driven events like product launches and sales conferences use the Guest Management System to manage their complex events. Your staff request tickets with as simple or complex a process to match your companies compliance and approval rules. You can easily allocate tickets so your sales teams manage their own invitations, sending them by email or post. Guests can register on-line or by telephone. Manage every aspect of guests, their partners and +1’s, accommodation, transport, food and seating plans. Ensuring that every communication and touch point uses your branding at every opportunity.

In short the GMS has everything you need to manage any invitation based event from a simple dinner through to thousands of invitations to an international PGA Golf Tournament, major sponsorship at Wimbledon or a a whole season of Premier League football sponsorship.

The Virtual Conference Company team provide administration and delivery services including Video Recording, Livestreaming and the world class eVentBackOffice service to supplement your team when they are stretched.