Managing invitations and tickets for corporate hospitality in today’s compliance culture

The Guest Management System

Corporate Hospitality like sporting and other social events is an important part of doing business, but in today’s world it must be done correctly. This also applies to any invitation led event like an internal conference, investor presentation or product launch.

The Guest Management System helps you to promote your brand both inside and outside the organisation. With no training required it works for field staff, managers and guests alike.

Cut out miscommunication and multiple email trails by helping your staff or client manage their guests with the Guest Management System from Xitagy.

Event managers have full control of who can make invitations, control the message and handle the inevitable last-minute changes. No more spreadsheets to manage your events. Just simple ways to record dietary and accessibilty requirements Do your guests or staff need accommodation, transport, airport pick-up or parking permits? Not a problem with the GMS, especially as managers see all their events in one place and can easily produce room lists and seating plans for the venues.

The GMS helps you comply with regulations about corporate entertainment, including the Bribery Act (2010) and the Data Protection Act (2018). Secure and fully auditable, the Guest Management System ensures your internal policies and procedures are followed.

Working with your marketing and compliance teams we make sure your internal rules are applied in a way that doesn’t slow down or obstruct the business relationships that corporate hospitality supports.

The fully branded system gives you total control over who invites guests (including plus-ones and guests of guests), along with cost tracking, budget allocation and expenditure approval. So peace of mind is built in.

Use the GMS to send branded and personalised invitations by email or post. Manage invitations in bulk to speed the process where you know who is being invited in advance.

Senior Management and Brand Managers can see at a glance who has been invited, who is attending and who declined and who needs chasing, along with ticket allocations and of course costs.

Information is easily fed to your CRM system to track all interactions with clients and partners. Help identify if the event resulted in retaining or growing the business.

Ticket inventory can be tracked and even pre-allocated. Deliver tickets to guests or their hosts by hand, post or electronically.

We work with organisations like BMW, Stella Artois, Budweiser and Sipsmith and their ticketing agencies on projects like Wimbledon, Royal Ascot, English Premier League, FA Cup and many others.

For further information, please contact us