Guest Management by Xitagy
Help your staff manage their hospitality and sponsorship guests
The guest management system
Invitations for corporate hospitality and sponsorship done well
Who is being invited and who invited them?
Manage allocations of tickets and ensure the right guests are being invited
Do you need to manage hospitality compliance in a regulated industry?
How many guests have accepted and declined?
Can guests bring a Plus-one or two or three? Are there any dietary requirements? Does anyone need any accessibilty support?
Do your guests need accommodation, transport, airport pick-up, parking or even a T-shirt?
Manage ticket inventory. Send tickets electronically, by post or hand deliver?
These questions are vital to your success when hosting an event. If you are a marketing team supporting a diverse sales force or an agency working for a client we can help.
Cut out miscommunication and multiple emails by helping your staff and client manage their guests with the Guest Management System from Xitagy.
Easily make the system match your branding. Add logos and colours to match your event and brand themes, and
if required, display your site with a custom domain name.
Oversee all of your events in one place, whilst field staff only see what’s applicable to them.
Send branded and personalised invitations by email or post. See at a glance who has been invited and who is attending, along with ticket allocations and nominations and of course costs.
invitations are tracked and pre-allocated to include features like plus-ones, accommodation, meals, and event upgrades.
Mange changing guest requirements so that you know exactly how many bedrooms are needed, which meals are going on which table, and much more… All without having to chase your client or hosts.
We’ve Got Your Back
We provide fanatical support and training. All our team have real world experience of running events, working with venues, and guests.
Much of our work is with agencies where we become their voice when speaking with client organisations and their guests.
Working with agencies and direct our users include Budweiser, Sipsmith, BMW and many more on events including Wimbledon, Royal Ascot, the English Premier League, the FA Cup, and PGA Golf as well as internal meetings and events.
To help you get started we use our event templates to create your cusomised inital event making it easy and quick to get up and running. This gives you more time to manage your guests.
Corporate Events
Focusing more on the business side of things, this template focuses on cost tracking, logistics and travel requirements, all while giving you the data that you need and following any compliance rules around hospitality.
Private & Social Events
This template has been specifically designed for social events like dinners, celebrations, parties and even weddings. Giveing you the vital information you need, including dietary requirements.
Ticketed Events
This template allows you to set capacity and ticket quotas so that only those with invites and tickets can attend. With cost and acceptance tracking, this template makes managing ticketed events simple.
GMS Features
Fully Customisable
Each event can be customised individually so they can be unique and follow the brand guide lines or theme.
Easy to Use
Built with the end user in mind, operating the platform and making changes is easy.
Invitations and Reminders
Send ivitations and automatic reminders to make sure you’ve got all the information you need.
Secure
Only those with admin access can manage an event, keeping everyone’s data safe.
Training & Support
As part of your subscription, full training and our fanatical support is included so that you have peace of mind.
One System
Your administraton team have access to all events but your client will only see theirs.