Guest Management by Xitagy

Help your staff manage their guests

The guest management system

Guest invitations and sponsorship done well

Who is being invited and by whom? How many guests have accepted and declined? Can they bring a Plus- one?  Are there any dietary requirements? Does anyone need any accessibilty support? Do they require accommodation, transport,, airport pick-up or parking? How and when will any tickets be sent?

These questions are vital to your success when hosting an event. If you are a marketing team supporting a diverse sales force or an agency working for a client we can help.

Cut out miscommunication and multiple emails by helping your staff or client manage their guests with the Guest Management System from Xitagy.

Easily make the system match your branding. Add logos and colours to match your event and brand themes, and if required, display your site with a custom domain name.

oversee all of your events in one place, whilst field staff only see what’s applicable to them.

The GMS sends branded and personalised invitations by email or post. See at a glance who has been invited and who is attending, along with ticket allocations and nominations and of course costs.

invitations are tracked and pre-allocated to include features like plus-ones, accommodation, meals, and event upgrades.

As venue hosts you can oversee any guest requirements/changes so that you know exactly how many bedrooms are needed, which meals are going on which table, and more… All without having to chase your client or hosts.

We’ve got You Covered

We provide training and fanatical support, all based with our real world experience of actually running events, working with venues, end user organisations and their ticketing agencies.

Working with sponsors of Wimbledon, Royal Ascot, the English Premier League, and the FA Cup, our clients include Budweiser, Sipsmith, BMW and many more.

To help you get started we provide three event templates making it easy and quick to build and customise events. This allows you more time to manage your guests.

Corporate Events

Focusing more on the business side of things, this template focuses on cost tracking, logistics and travel requirements, all while giving you the data that you need and following any compliance rules around hospitality.

Private & Social Events

This template has been specifically designed for social events like dinners, celebrations, parties and even weddings. Giveing you the vital information you need, including dietary requirements.

Ticketed Events

This template allows you to set capacity and ticket quotas so that only those with invites and tickets can attend. With cost and acceptance tracking, this template makes managing ticketed events simple.

GMS Features

Fully Customisable

Each event can be customised individually so they can be unique and follow the brand guide lines or theme.

Easy to Use

Built with the end user in mind, operating the platform and making changes is easy.

Invitations and Reminders

Send ivitations and automatic reminders to make sure you’ve got all the information you need.


Only those with admin access can manage an event, keeping everyone’s data safe.

Training & Support

As part of your subscription, full training and our fanatical support is included so that you have peace of mind.

One System

Your administraton team have access to all events but your client will only see theirs.