Award Programme Manager by Xitagy
Feature List
APM – the Award Programme Manager has so much to offer – on-line entries, on-line judging, complete administration and ceremony place sales all in one package.
AWARD SETUP |
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Award Templates |
To get you started quickly we have created templates for the common types of Award Programmes. Just answer a few simple questions and we will suggest an Award Template. We are always there to help you set up the award. |
Award Branding |
Add logos and change layouts using simple HTML and plugin CSS – or we will do it for you. Change the award name and descriptions to match the style of your web pages. |
Start and End Dates |
Entry start and end dates can be at Award or Category level to allow for slower entries. |
Ceremony Date and Venue |
These can be automatically included in any emails |
Real time numbers |
See at a glance the number and value of entries and ceremony seat reservations |
Easy Integration with your website |
One line of HTML is all that is needed to integrate entry and ceremony reservation landing pages with your website |
Google Integration |
Just input your Google ID’s and we do the rest |
Multi level security and log on |
Different levels of security to manage administrators |
No limit on the number of administrators |
No silly charges for having more people to run the Award |
Manage multiple awards from the same user log on |
If your team runs more than one award then APM helps by using a single log on to administer them all. Each user can have different privileges for the awards they work on and will not see any that they don’t |
No limit on the number of award categories or entries |
There are absolutely no limits on the number of Award Categories or Entries |
GDPR compliant |
Fully compliant with all the rules. |
Secure UK based servers |
We use some of the most secure servers in the UK |
Automated back up |
Your data is automatically backed up |
Reporting |
There is a constantly growing list of reports – if you can’t see what you want just ask. |
Fanatical Support |
Our team have all run awards programmes so know that when you need help it is urgent. We are there for you. Call or email during business hours. 24/7 support is available by special request and may involve a little extra cost. |
Set up support |
Many people in the awards area don’t want to get involved with the technical bits of setting up a system and why should they? So we provide a start up service and will then continue to support your team by making changes as the award progresses. |
On-line help for entrants |
Customise the on-help that entrants see to match your award and the category they are entering |
Multi Lingual screen text |
Change virtually any text on the screens to match your way of working. |
AWARD CATEGORIES |
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Unlimited Categories |
There are no limits on the number of Award Categories. |
On-line help for categories |
Easily set up customisable help for your Entries. Make it generic across the Award Programme or specific to one or more of the Categories. |
Different award entry forms for each category |
Use the same layout for all categories but for some make it different if you need more or less data |
Bulk set up of categories |
Make a change to one category and apply it to several others |
Sort Categories |
Sort and position your CAtegories as you wish |
Category specific pricing |
One pricing process or different for some categories and or groups of entrants. |
Entry start and end dates |
Set entry start and end dates for entries to be completed by category or award. |
Enable / disable categories |
Easily disable a Category if it is not proving popular. Transfer any existing Entries to another CAtegory. |
Duplicate categories |
Save time by createing a master Category along with its’ entry fields and judging criteria then duplicate it and change the name and description. |
Merge Categories |
Merge al the entries from two categories into one |
Edit entries after submission |
Allow entrants to edit their entries or not |
AWARD ENTRY FORMS |
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Customisable entry forms |
Lots of control via HTML and plugin CSS |
Multiple form layouts |
Use the same entry form layout for all entries or create specific forms for certain categories. |
Virtually unlimited entry fields |
Text, long Text, Number, Checkbox (Yes-No), Drop down (select one from a list), Multi dropdown (select one or more from a list), Radio button, Image, PDF, Multifile upload, URL, Video link |
Change field titles |
Make the titles of your fields work for your industry |
Change the order of the fields |
Easily change the order of the fields on the screen. |
Mandatory fields |
As many as you wish. |
Field content checking |
Word count, Display Pattern and Regular Expressions. Choose from a list of examples or create your own. |
Add HTML and text above or below entry fields |
Customise the form to make it sing |
Field label additional info |
Displayed in a small font below the field |
File upload fields |
Normally used for the main submission |
Multiple file upload fields |
Upload supporting images and documents |
Virus check file uploads |
All uploaded files are checked for viruses. Remember nothing in this area is fool proof but we do the best we can using industry standard tools. |
Bulk edit entry fields |
Change the field and form layout for one category and apply that change to as many of the other categories as you like. |
JUDGING |
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Any number of judges |
No limits on the number of judges on yor Award. Easily manage them via the Judging Progress page – when didi they start, when didi they last log on, how many entries have they left to do. |
Levels of Judge |
Each category has a judging panel with a chairman who has a casting vote. Only the chairman can see other judges’ marks and comments |
A Judges can be linked to multiple categories |
Spread the knowledge. Have the same judge work on more than one Award CAtegory. |
Judges can recuse or abstain themselves from an entry |
Administrators can recuse a judge from an entry where there may be a conflict of interest or the judge can do it themselves. In which the judge will not see the entry. |
Judging criteria plans and rules |
Use the same criteria for each category or different for some. |
Easy on-line judging |
Simple to use judging especially on an iPad |
Judge by marks and comments |
Each judging criteria has a description and judging guide. Each criteria can have a different range of marks to reflect the weighting of the criteria. Judges can record public and private notes against each entry. Public notes can be exported for use in publicity and awards ceremonies. |
Open and close judging by Category |
Close the judging as you go along. |
Real time view of judging progress |
Administrators can see at any time how the judging is going |
Send emails to Judges |
From the judging progress window you can send (and record) emails to one or more judges. |
Duplicate Judging Criteria |
Create a master judging criteria and duplicate it then change the name |
Copy Judging Criteria |
Set up or edit judging criteria and add them to one or more other categories. |
EMAILS |
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Email Templates |
With email shortcodes for the important fields like Ceremony Date and links to invoices. |
Entry email templates |
Completed Entry email Completed paid for entry email Completed Unpaid entry email Completed FOC entry email |
Ceremony Place email templates |
Ceremony place reservation paid email Ceremony place reserved but not paid email Ceremony Place reservation FOC email Ceremony Guest Details Request email Ceremony reminder to pay for reservation email |
Free format email builder |
For one off or bulk emails |
Bulk email sending |
Select one, a few or all entrants or seat reservations and send them an email. |
Record of all emails sent |
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Auto notification of entries and ceremony seat reservations. |
Are you working on lots of projects? Are yu a control freak? Need to keep management in the loop? Then ask APM to email you and anyone else every time an entry is made or seat sold for the ceremony |
Integrate with your email domain |
Talk to us about using your own email addresses for outbound emails |
AWARD CEREMONY |
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Multiple ceremony place types |
Different prices and reservation process if required for Individual Guests, Table of ‘x’, Sponsors, VIP, Judge etc |
Reserve individual seats or tables |
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Charge for some or all of the ceremony places |
Very flexible pricing especially for sponsor tables |
Seat planning and table layout |
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Allocate Guests to tables and seats |
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Request details of ceremony guests |
Easily capture the Guests names, who they are a guest of, and if they have any food or other requirements. Send the guests an email and they fill in their details on line. |
Create food lists for the venue |
Easily create reports and email them to the caterers |
PAYMENT PROCESSING |
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Payment Types |
FOC, Invoice or Card |
Invoice production |
Generate an invoice or receipt automatically and transfer it to your accounting system |
Card Integration |
No need for PCI DSS approvals. We use Stripe and PayPal gateways so no card details are stored or processed. |
No charges for using cards |
We do not charge to handle your card payments – the money is all yours. |
Discount structures for entries and Ceremony seats |
FOC, Quantity discount, pay for first entry and get the rest free |
Special Group Pricing for entries |
For professional bodies, members, charities or other special interest groups. |
VAT calculations based on location |
Different VAT rules depending on where the Customer is based in line with the HMRC conference scheme. |
The list goes on. Let’s arrange a short no obligation chat by Zoom or MS Teams so that you can tell us what you are trying to achieve and we can show you how APM can help.
Contact us by phone on +44 (0)1663 308 250 or email us through our contact form – this reduces the SPAM we get.
We’ve got You Covered
We provide support and training, using our experience of running awards programes ourselves.
We know how difficult it is to juggle the different roles in a successful award program and that’s why we developed this software so that you’ve got peace of mind.
There are three legs to the Awards Program Management software.
Easy ways to make Entries
We make it easy for you to link the entry screens to your website. Customise the l;ayout and on-screen help so people can make the best possible submissions and pay for them if required.
Manage and judge the entries
Flexible set up & branding.
Easily manage the judging process with
simple but powerful screens & marking schemes for your judges.
Sell seats and tables
Integrated seat and table sales for the award ceremony.
Manage guest food preferences, update the seating plan and check guests in as they arrive.
Features
Awards Program Management Features
Fully Customisable
Each Award Program can be customised individually so they are unique to your brand style.
Easy to Use
Built with the end user in mind, operating the platform and making changes is easy.
Emails and Reminders
Send emails and automatic reminders to make sure you’ve got all the information you need.
Secure
Only those with admin access can manage an event, keeping everyone’s data safe.
Training & Support
As part of your subscription, full training and support is included so that you have peace of mind.
One System
As the manager you see all the Award Programs and entries. Your judges only see the entries they need to.